Digital Marketing

Time management through task templates – quick answers to frequently asked questions so you can get started right away

Time management is highly regarded by most people, and finding time is even preferred to earning more money, recent studies report. But if you don’t use your time effectively, you’re simply wasting the time you’ve found.

This is where the task templates will help you. These are simple and flexible systems for managing your time and shaping your schedule. Once you start using them, you will wonder how you ever lived without them.

Frequent questions:

Q: How will these templates help me?

A: They combine self-efficacy with stress management by helping you avoid:

  1. Bottleneck
  2. Late uploads
  3. Missed appointments
  4. Insufficient preparation for key encounters
  5. Reinventing the wheel for recurring events

These templates capitalize on what your mind does best, which is creating patterns. Those patterns highlight where you want to go and what you want to avoid in a given period of time. Your brain is not programmed to remember, mix, and re-prioritize various items in your head. But the templates you create will put everything in front of you written quickly and clearly. This frees your mind to evaluate your options, prioritize, and jump into action. And that frees up your time.

Q: What activities are task templates best for?

A: Any repetitive multi-step activity can be optimized with task templates.

Use them as a framework for your activities. By creating task templates, you develop a simple outline for your projects that you can refer to over and over again. For example, they can help you with:

  1. Tax preparation
  2. Vacation planning
  3. Spring cleaning
  4. Travel packaging
  5. Financial reports

Q: How do I get started?

A: Follow this template and see how much time you save.

  1. List the activities or projects in which a template would be helpful to you, using the examples above as a guide.
  2. Select a project that you would like to work with first.
  3. Write down each activity associated with this project. If applicable, also include all the supplies you will need.
  4. Order them chronologically.
  5. Put all the task templates you create in a loose-leaf notebook or in a dedicated file on your desk. That will keep them easily accessible.
  6. Place the template you are currently using in the appropriate workspace. If useful, print multiple copies to post to multiple locations.
  7. Review your task templates to see if important areas have been missed. Please check accordingly.

Task templates are infinitely flexible systems. The more you use them:

  • The most constructive uses you can imagine.
  • The more trust you will place in them.
  • The more confidence you will have in yourself.

Use task templates to focus your energy. Then, turn to additional time management techniques to improve your effectiveness, such as to-do lists, setting limits, and visualizing the sequence of tasks.

What are the most effective ways to combine time management techniques?